Booking, Planning & Advisory Services

Booking Terms & Conditions

Summary
1. References to “us”, “we” and/or “our” in these Booking & Advisory Services Terms and Conditions means The Trustee for BCF Travel Unit Trust trading as where2travel.
2. We are a travel agent. We arrange travel services and sell a Travel Product on behalf of Third-Party Travel Providers including airlines, tours, cruises, car hire and accommodation providers. We charge a service fee for providing this service.
3. Once we have booked a Travel Product on your behalf, your contract is then with the Provider of those services. where2travel does not accept any liability on behalf of the Third-Party Travel Providers.
4. Your rights to amend or cancel your travel booking and the cost of doing so will be governed by the Provider’s terms & conditions. The Provider’s terms & conditions may be non-refundable or may have amendment and cancellation fees. It is important that you understand this when entering into a contract with us. These fees are in addition to unrecoverable cost retained by where2travel including but not limited to amendment and cancellation fees charged by us, outlined in the Schedule of Professional Service Fees.

Agency
5. We provide you with Booking & Advisory Services that allow you to acquire Travel Products from a Provider. We act as agent for the Provider.
6. By acquiring Booking & Advisory Services from us, you agree that you have read and understood our terms and conditions and the terms and conditions of the Providers.

Fees and Commissions (Unrecoverable Costs)
7. We charge a fee for providing the Booking & Advisory Services to you. The fee is non-refundable, even if the Travel Product is not used.
8. All fees are outlined in the Schedule of Professional Service Fees. You must make yourself aware of these fees as they are Unrecoverable.
9. We may receive a commission, fee, rebate or financial incentives from Providers, in respect of your booking. Any commission, gift, fee, rebate and/or financial incentive received by us from Providers in relation to your booking is non-refundable in the event of cancellation.

Liability of Agency and Limitations of Liability
10. We are liable to you for providing Booking & Advisory Services in accordance with these terms and conditions.
11. Our travel Booking & Advisory Services come with guarantees under the Australian Consumer Law which cannot be excluded. These guarantees include that the services:
a. will be provided with due care and skill;
b. will be reasonably fit for the specified purpose;
c. can reasonably be expected to achieve the desired result; and
d. will be provided within a reasonable time, process not outcome.
12. If we do not meet any of the expectations set out in paragraph 11, you have rights under the Australian Consumer Law.
13. Subject to the Australian Consumer Law, we are not liable for any technical errors, corruption of any data, unauthorised access to your personal data, inaccuracies in information supplied by you or third parties, or failure to complete bookings when that failure is due to circumstances beyond our control.
14. Subject to the application of consumer guarantees which may be implied into the supply of Booking & Advisory Services to you, we are not otherwise liable to you or anyone else for any loss or damage which is suffered directly or indirectly in connection with the:
a. the delivery or non-delivery of the Travel Product; or
b. any act or omission of Providers or other third parties.
15. Apart from the rights you have under the Trade Practices Act that cannot be lawfully excluded, we shall not be liable for any inconvenience, delay, loss, death, injury or damage to you or your belongings or otherwise caused directly or indirectly by the acts, omissions or default, whether negligent or otherwise, of third-party suppliers, force majeure or any other event which is beyond our control.
16. Nothing in these terms and conditions is intended to exclude or restrict the application of consumer guarantees under consumer protection law.

Liability of the Provider
17. Once you have acquired Booking & Advisory Services from us, the Provider will provide you with the Travel Product on the terms and conditions agreed between you and the Provider. You should obtain and read the Provider’s terms and conditions before acquiring Booking & Advisory Services from us.
18. The Provider is liable to you for a breach of obligations in providing you with the Travel Product.
19. As an agent of the Provider, we have no control over or liability for, the services provided by Providers. We cannot guarantee the performance of the Provider and we have no liability in respect of the supply of any Travel Products including any liability in contract, tort or otherwise, for any injury, damage, loss, delay, additional expense or inconvenience caused directly or indirectly by any provider of travel services or products by Providers. All bookings with us are subject to the terms and conditions and limitations of liability imposed by the Provider. In the event of the third-party travel supplier entering into insolvency where2travel will not be responsible for any repayments for travel paid but not completed. It will be the traveller’s responsibility to repay this and set in motion the process of reclaiming monies paid to the third party supplier.

Booking Terms
20. The Travel Products offered are subject to availability and can be withdrawn without notice by the Provider. Travel Products may also change at any time in accordance with the Providers terms and conditions.
21. When making a booking, you must provide details of each traveller correctly. We have no responsibility for any loss or damage arising from the incorrect entry of a traveller’s details.
22. Travel Products obtained through the Booking & Advisory Services are not guaranteed until payment has been made in full and documents have been processed.
23. It is your responsibility to contact the Provider prior to departure to ensure there is no change to the scheduled departure time.
24. Most airlines offer only electronic confirmation of your reservation, or ‘e-ticketing’. We cannot be held responsible if your e-ticket does not arrive due to an incorrect email address or your junk email settings. You must notify us immediately if you change your email address or contact telephone number after making a booking. It is your responsibility to advise us if you have not received your e-ticket confirmation.
25. When making a booking you must advise in writing your travel designer of any medical, dietary or mobility conditions you may have.
26. When making a booking you must advise us if known in writing if you are pregnant as all suppliers will have a pregnancy policy to adhere to.

Payment Terms
27. All pricing is reflected in Australian Dollars unless otherwise specified.
28. All pricing is inclusive of goods and services tax (GST), or other such value-added taxes where applicable.
29. Payments processed in foreign currency (currency other than the original card holder’s country of issue), may incur a currency conversion fee. Please refer to your financial institution for applicable fees.
30. We sell Travel Products in two different ways:
a. as a merchant, where we take payment directly from you at the time of booking confirmation; or
b. as retail, where your Travel Product will either be paid to the Provider directly at the time of booking or payable to the Provider on the date of travel.
31. Travel Products purchased in accordance with the ‘retail’ method, will not be bound by these terms and conditions and you are responsible for pursuing any claims of cancellation, rescheduling, refunds, or chargebacks directly with the merchant.
32. As the merchant we are governed by the terms and conditions of the provider of the merchant facility.
33. A credit card or debit card fee may also be charged by certain Providers and low-cost carriers. You will be notified of such charges prior to your purchase.
34. where2travel accepts credit card payments via a third-party provider Travel Pay. When using this form of payment where2travel has no control over the Travel Pay merchant fee, and the merchant fee/transaction fee is charged directly to the customer by Travel Pay. We are paid the balance required from the customer into our bank account less the credit card fee. Any refunds that may be required will not be processed back onto the customer’s credit card, as we did not receive the transaction fee when payment was made. All payments of refunds will be processed back to clients via direct bank deposit.
35. All charges, including the credit card fees, may be in another currency (e.g. EUR), which we will provide an estimate for in Australian dollars however may change due to currency fluctuations.

Refunds and Credits
36. If you cancel your Travel Product, your right to a refund or credit is subject to the terms and conditions of the Provider.
37. If the Provider is required to provide you with a refund or credit for the Travel Product, we will liaise with the Provider to arrange that refund. Where you are entitled to a refund, we are unable to provide you with this refund until we receive it from the Provider. Please note that most Providers take 60 – 90 days to process any refund in normal times.
38. Any refund or credit will be subject to these terms and conditions and will not include the Booking & Service Advisory fee (unrecoverable costs), credit card fees or any commissions received. You may also be charged a cancellation fee by the Provider.
39. Where refunds for unused services are allowed, a service fee may be charged by the Provider against the value of the refund.

No Show
40. If you have a booking for a Travel Product (including flights and accommodation) but you do not show up to check-in or otherwise do not avail yourself of such Travel Product, you will not be entitled to any refund from us.

Cancellation and Amendments
41. If you amend or cancel your Travel Product, we reserve the right to charge the cancellation and amendment fees as per the Schedule of Professional Service Fees.
42. The Provider may charge cancellation and amendment fees in accordance with the terms and conditions agreed between you and the Provider. These will be in addition to the fees charged by us. We are not liable for any cancellation fees or refusals to refund made by the Provider.
43. Many Providers treat name changes and route and/or itinerary alterations as a full cancellation and these can incur full cancellation charges.
44. We will not charge a cancellation or amendment fee if you cancel or amend your booking due to a breach by us of our obligations to you or due to our fault.

Cancellations and amendments for online Low-Cost Carrier bookings only
45. If your flight booking is with a Low-Cost Carrier, you can only cancel or change your booking by contacting the Provider directly.

Cancellations and amendments for hotel bookings only
46. Please review the cancellation policy for your hotel booking for any penalties that may apply.

Force Majeure
47. We will not be liable for any failure or delay in performing our obligations in booking the Travel Product that is due to events beyond our control.
48. If a force majeure event occurs that affects your booking, your entitlement to a refund, a credit or re-scheduled travel booking will depend on the Provider’s terms and conditions.
49. If your booking is impacted by a force majeure event and you are entitled to a refund or credit from the Provider, we will facilitate this refund or credit.
50. The Booking & Service Advisory fee (unrecoverable costs), credit card fees or any commissions received are non-refundable in the circumstance that a force majeure event occurs and will be deducted from any refund received on your behalf.

Low-Cost Flights
51. If you book a low-cost flight with us, we will make the booking on your behalf and your contract for your low-cost flight will also be subject to the airline’s booking terms and conditions.
52. It is your responsibility to ensure that all details of the booking are correct before proceeding. For any changes or cancellations, please contact the airline directly, quoting your reference.

Additional Airline Charges
53. Some Providers may also charge additional fees. Please check with the Provider for their full terms and conditions.

Hotel/Accommodation Bookings
54. Some Providers will require an additional charge to be paid locally (e.g. a resort fee) at the time of check in or check out. This amount is in addition to the amount shown during the booking process under the ‘total booking cost’ amount.
55. There may be taxes levied abroad but not paid at the point of purchase that are payable in relation to your hotel booking (e.g. local taxes, sales tax etc.). Any local taxes will be payable by you directly to the Provider at the time of check in/check out.

Changes in Price and Itineraries
56. We reserve the right to cancel your booking in the event we have reasonable grounds to believe it is fraudulent.
57. If a Provider changes any part of your booking for reasons beyond its control, we will use our reasonable endeavours to notify you. If any such changes result in your Travel Product costing more or otherwise being materially different, then you may cancel the Travel Product. Any refund would be subject to the Travel Provider terms and conditions.
58. These terms and conditions are subject to variation at any time. Any variation will be displayed here, and you will be deemed to have accepted a variation if you have made a booking after it has been displayed.

Your Obligations and Warranties
59. You warrant to us that:
a. you are at least 18 years old and have the power, capacity and authority to enter into a binding contract with us and with the Providers of the Travel Products that you acquire;
b. you have read and understood these terms and conditions and if booking on behalf of third parties, you have conveyed these terms and conditions to them;
c. the information you provide us about yourself is true, accurate, current and complete (apart from any optional items) as required by any registration process;
d. you have considered acquiring comprehensive travel insurance and we are not responsible for any failure by you to acquire adequate insurance cover; and
e. you will use the Booking & Advisory Services in accordance with these terms and conditions and you will not use the Booking & Advisory Services in any way to breach any laws or defame anyone.

Jurisdiction and Law
60. All matters arising out of or in connection with the Booking & Advisory Services and these terms and conditions are governed by the laws of Victoria, Australia. By acquiring the Booking & Advisory Services, you consent and submit to the exclusive jurisdiction of the laws of Victoria, Australia.

Definitions
“We” and “us” means The Trustee for BCF Travel Unit Trust trading as where2travel Travel.
“You” or “your” means any user of our Website or any person who acquires the Booking & Advisory Services, including any person who acquires a Travel Product (whether or not the Booking & Advisory Services were acquired by another person).
“Booking & Advisory Services” (unrecoverable costs) means services provided by us to you in assisting you to acquire a Travel Product from a Provider and include advisory and consulting services.
“Force Majeure” means, but not limited to: acts of God, accident, riot, war, terrorist act, epidemic, pandemic, quarantine, outbreaks of infectious disease or any other public health crisis, civil commotion, breakdown of communication facilities, natural catastrophes, adverse weather conditions, governmental acts or omissions, changes in laws or regulations, national strikes, fire, explosion and generalised lack of availability of raw materials or energy.
“Travel Provider” or “Provider” or “Providers” means the company or person who provides you with the Travel Product on terms and conditions agreed with you.
“Travel Product” means the service or product provided by a Provider, for example, an airline or a hotel.
“Website” means our website www.where2travel.com.au

Schedule of Professional Service Fees (All fees below are on a From basis)

Service Fees

$44 Domestic  Economy Class airfare/Trans-Tasman Economy Class airfare per person

$77 Domestic  Business Class airfare/Trans-Tasman Business Class airfare per person

$165  International Economy Class airfare per person

$225  International Business Class airfare per person

$110  Domestic/Trans-Tasman package, tour or cruise per booking

$150 International  package, tour or cruise per booking

$77 Other  Services per person

$300 – $1,000  Itinerary planning per booking (credited towards reservation once booked)

Reservation Deposit

For all bookings a payment of a deposit of 10% at  time of booking. This deposit is non-refundable. This deposit is over and  above the provider’s deposit. The balance of your booking fee is due a  minimum of 90 days prior to departure or at time of booking if departure date  is inside 90 days.

Amendment Fees

Changes to Domestic/Trans-Tasman bookings will incur a fee of $55 per passenger per change in addition to Provider and credit card fees.

Cancellation Fees

Cancellations  to Domestic/Trans-Tasman bookings will incur a fee of 10% of the total  booking value in addition to Provider, Unrecoverable costs and credit card  fees.

Cancellations to International bookings (excluding  Trans-Tasman bookings) will incur a fee of 10% of the total booking value in  addition to Provider, Unrecoverable costs and credit card fees.

Credit Card Fees

Visa - an additional 1.40%  applies

Mastercard - an additional  1.20% applies

American Express - an  additional 1.8% applies

International Cards – an  additional 3.00% applies

Debit Card Fees

Visa N/A (not available,  direct debit preferred)

Mastercard N/A (not  available, direct debit preferred)

*All fees exclude GST, where applicable

Privacy Notice
The Trustee for BCF Travel Unit Trust collects your personal information to enable us to respond to your queries and provide you with the Booking & Advisory Services, including assisting in arrangements with Providers (such as hotels and flights).

We will also use your personal information to personalise the service we provide you, including your experience on our, and other, websites, and to provide you with information about our, and our partners’, business, products and services. Your personal information may be shared between entities within The Trustee for BCF Travel Unit Trust and disclosed to suppliers, Providers, our cloud infrastructure, our contractors and also to others where authorised or required by law. Some of these entities may be located overseas, including in the countries noted in our privacy policy.

For further information about how we handle your personal information, including how you can request to access and correct your personal information or complain about a breach of your privacy, please see our privacy policy at www.where2travel.com.au


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